When considering unusual circumstances such as language differences between signer and notary, what is the recommended approach?

• A. Always proceed regardless of language differences
• B. Refuse to notarize when languages differ
• C. Require a bilingual signer to proceed
• D. Always evaluate and examine the notarization despite the language difference and maintain complete records

Answer: (D)

When there’s a language difference, you must assess the situation rather than assume consent or refuse out of hand. The best approach is to evaluate the notarization with care, potentially use a qualified translator to confirm the signer’s understanding and voluntary consent, and keep thorough records of what was explained, who assisted, and how the signer verified understanding. Document the signer’s identity, the translation assistance if any, the date and acts performed, and note this in your notarial journal and on the certificate. This approach preserves the integrity of the notarization and provides a clear, auditable trail.